Hiring a minutes secretary
Hiring a minutes secretary is not only practical, it’s also extremely useful. Our minutes secretaries provide you with a clear, professional report. Naturally, it will be both grammatically and substantively flawless. Depending on your preferences, it can be either concise or detailed.
Submit a request for a minutes secretary
Submit your request for your meeting directly:
- Board meeting
- Shareholders’ meeting
- Investment meeting
- Committee meeting
- Workshop
- Conference
- Seminar
- Strategy day
Quality of minutes
Minutes play an important role in following up on discussed actions, recording decisions, and providing accountability to third parties. They are reviewed by many and are often referred back to even years later.
Something that remains part of your organisation for so long must be flawless. We don’t see this as a bonus, it’s a given.
Taking minutes in Dutch and English
All of our minutes secretaries are highly educated (college or university level) and are often fluent in multiple languages. You can trust that your minutes will be both grammatically and substantively accurate, whether in Dutch or English. Of course, we’re happy to accommodate you if you need minutes in another language.
Across all industries
We always aim to match you with a minutes taker who best fits your field of work. We provide minute‑taking services for, among others, real estate companies, financial institutions, law and notary firms, and the medical sector. And because every industry is different, and new jargon is constantly emerging, we continuously deepen our knowledge and specialise across all areas. This ensures that all the terminology and subject‑specific information is accurately reflected in the minutes.
The specialist for pension funds
When it comes to taking minutes for pension fund meetings, we are the specialists. Board or investment committee meetings don’t intimidate us. All of our minutes secretaries undergo specialised pension training (SPO) and stay up-to-date with current developments, such as the Future Pensions Act (Wet toekomst pensioenen, Wtp).
Dedicated minutes secretary
At Emma Handson, we assign a dedicated minutes secretaries to each client, so you always know what to expect. One of the key advantages is that you can rely on your minutes secretary to understand your jargon and context, without needing to explain it every time. All of our employees follow an intensive onboarding process, and we stay up-to-date through ongoing workshops and training sessions.
On‑site or remote
Minute-taking can be done anywhere. Our minutes secretaries are located throughout the Netherlands and are happy to work on‑site. If that’s not possible, we can join remotely via MS Teams or other meeting software. This allows us to produce a strong, high‑quality report even remotely.
Do you have meeting notes or a recording from a meeting that you’d like transcribed into full minutes? We’re happy to help with that too!
Report formats
Minutes can be drafted in various formats, depending on your personal preferences or your organisation’s guidelines. We offer three main types: verbatim, literal, and summary minutes. And of course, if desired, we also provide action and decision lists.
Minute taking with AI
AI is making minute-taking increasingly efficient. Emma Handson is developing its own minute‑taking app, HandsonMinutes, to support this process. Recording, transcribing, and drafting meeting minutes are becoming faster and more streamlined as a result.
Whether you choose AI‑generated minutes, AI‑assisted minutes, or minutes taken by one of our specialists, we’re happy to advise you on the method best suited to your meeting.
All the benefits at a glance
Hiring a minutes secretary from Emma Handson offers many advantages:
- Impeccable quality: both in content and language
- Leading provider in the pension industry
- Minutes secretaries throughout the Netherlands, and thus always close by
- Safe and reliable: fully GDPR‑compliant
- Innovative: remote minute‑taking since before COVID and actively working with AI
- Flexible in sector, location, and scheduling
Rates for hiring a minutes secretary
The rate for hiring a minutes secretary depends on several factors. That’s why we can best assist you – and provide the quickest estimate – if you contact us directly. You can reach us by telephone at 073‑747 00 54 or fill out our contact form. We’ll get started for you right away!